Instructions For Sorting Out New Members

  • Find out if they have filled out a membership form:
    • If they have a membership sticker they have.
      • Check the file server (filing cabinet) for their membership form. If it's on O'Day, it won't be there, so don't worry.
    • If they don't have a sticker, have them fill out the newest membership form.
      • Everything needed for new members is located in the cardboard pigeon holes behind the door.
      • Put a sticker onto their student card (or something else if they aren't).
      • Check over their membership form and make sure everything is readable.
      • Sign off on the payment at the bottom of the form. If they need change, suggest adding it to their dispense account, or try to find someone with keys to the safe.
  • Now that you have a membership for for them:
    • Get onto a machine and remote into samson
    • Run: sudo ucc-adduser, and follow the prompts

      • This can be run by any Committee, or Wheel member, as well as anyone else manually granted the special sudo permission for ucc-adduser

      • Walk them through the automated process
        • It's strongly suggested that they forward their mail so we can easily contact them
        • Remind them that the pin they set for the vending machine is readable by wheel, and so should not be the same as their bank pin.
        • New users are automatically subscribed to ucc@ and ucc-announce@. They are able to unsubscribe at any time.
        • Take note of their user id, and encourage them to write it down on a scrap of paper. You can find this out by running id [username].

  • They are now set up and are ready to use UCC's services.
    • Take them outside to the vending machines, show them how to log in with their user id and pin. Show them how to enrol a card so that they can use it to log in. Show them how to dispense drinks and snacks.
    • Show them the notices on the door. Anything important will be both emailed out and posted there.
    • If the machine room is open, you can show them our servers.
  • Now that they are off on their own

The Following steps apply for both new and existing members:

  • Enter their details into MemberDB

    • If you can't access MemberDB, poke someone who can (other door members, committee) and ask them to make you staff.
    • Once their details are in MemberDB, sign off the bottom of the form and place it into the membership folder in the filing cabinet for this year. All entries in that file are kept in alphabetical order.
  • If they are paying cash to you, add the money to their account and dispense a membership from their account with dispense acct -u [username]. Obviously for new members create their account first and then do this. This allows the treasurer to see the membership revenue fully on dispense rather than guessing from the money in the safe.