1 # Cameron Hall Quiz Night 2022: Meeting #5 - 23/08/2022
   2 
   3 #### Attending
   4 - Cowan Lee-Kelly
   5 - Chris Leak
   6 - Jamie McGregor
   7 - Jackie Shan
   8 - Lorenzo Iannuzzi
   9 - Thomas McGregor
  10 - Gary O'Donovan
  11 
  12 #### Absent
  13 - Lilly Fowler
  14 
  15 **Meeting open**: 10:26am
  16 
  17 ### Previous Action Items:
  18 
  19 **Jackie:**
  20 - work out appropriate price of tav voucher - done ($12 for LLB jugs)
  21 - prepare ticket-selling guide - not done
  22 - make final poster - in progress
  23 
  24 **Thomas** 
  25 - set up Eventbrite for the event - ready to go!
  26 
  27 **Everyone**
  28 - send in fun ideas/sketches for advertising - yeah
  29 - get your prizes organised - in progress
  30 
  31 ## Admin Stuff
  32 ### Date/Time
  33 - September 15th Thursday after study break, week 7
  34 - 6:30pm doors open, 7:00pm start
  35 - subcommittee will want to be there 5:30pm to start setting up
  36     - will need to let the Tav know (probably during the week of the event when darkmittee goes to do the tech test)
  37 
  38 ### Venue
  39 - The Tavern
  40     - Tav Vouchers
  41         - inflation has ruined us all
  42         - $12 for LLB jug, all alcoholic jugs are above $15
  43     - Need to organise a time for Darkmittee to check the tech equipment at the tav
  44         - early on in the week of the event
  45         - Time set: Tuesday morning, after subcom meeting
  46         - Things we want to check during this is:
  47             - computer works with projector
  48             - audio works through the computer
  49             - "that's about it really"
  50 - UCC to bring whiteboard & markers
  51 
  52 ### On the Night
  53 - will need to organise paper and pens for tables
  54     - unigames has a bunch of paper and pens that we can bring down on the night
  55 - table round can be printed at UCC
  56 - quizzes will also need pens for marking
  57 - make sure to bring the prizes down
  58 - checklist will be made later on
  59 
  60 ### Finances
  61 - should get someone to organise the tav voucher, and get a soft $3 plush
  62 > Gary: get a single $12 tav voucher (from guild finance)
  63 > Thomas: get a soft $3 plush for prize
  64 
  65 ### Ticket Sales
  66 - Ticket selling guide..... is not done right now
  67     - will be done today
  68     - and be sent to everyone on subcommittee as well
  69 > Jackie: finish off ticket selling admin, send to everyone TODAY!
  70 - ticket selling to start tomorrow hopefully
  71 - Will need to collect pizza preferences
  72     - set up a google form for this
  73 > Cowan: set up pizza preference google form
  74 
  75 ### Guest Round
  76 - NOBODY HAS SENT ME QUESTIONS
  77 - will bump them again
  78 > Jackie: bump the guest round people
  79 
  80 ### Darkmittee
  81 - timeline needs to be ironed out
  82 - Powerpoint to start getting done this week
  83 - table round marking should be decided by darkmittee
  84     - figure that out before the night (lol)
  85 > Jamie: start on the quiz ppt
  86 > Jackie, Cowan: iron out quiz night timeline
  87 
  88 ### EMP
  89 - EMP is submitted!
  90 
  91 ### Minigames
  92 - "Chuck Money Towards The Prize If You're The Closest You Get The Prize" (monetised)
  93     - prize: something - a stuffed animal + 1 point
  94 - Coin flip minigame run by the hosts
  95     - prize: some points for your table if you win (2 points)
  96 - best dressed table
  97     - prize: tav voucher
  98         - will need to be advertised on poster
  99 
 100 ## Advertising
 101 ### Quiz Night Theme
 102 - circus theme
 103 - decorations
 104     - panto doesn't really have decorations
 105         - except for crepe paper that would be messy whoops
 106             - "we've got nothing move on" - thomas
 107                 - we move on
 108 
 109 ### TODO:
 110 - a3 posters
 111     - big top at the top ;)
 112 - tickets
 113 - facebook event banner
 114 - all in progress uwu
 115 
 116 **Meeting closed**: 10:53am
 117 
 118 ___
 119 
 120 ### Action Items
 121 
 122 **Cowan:**
 123 - iron out quiz night timeline (w/ Jackie)
 124 - set up pizza preference google form
 125 
 126 **Jackie:**
 127 - iron out quiz night timeline (w/ Cowan)
 128 - bump the guest round people
 129 - finish off ticket selling admin, send to everyone TODAY!
 130 
 131 **Thomas:**
 132 - get a soft $3 plush for prize
 133 
 134 **Jamie:**
 135 - start on the quiz ppt
 136 
 137 **Gary:**
 138 - get a single $12 tav voucher (from guild finance)