1 # Cameron Hall Quiz Night 2022: Meeting #7 - 06/09/2022
   2 
   3 #### Attending
   4 - Cowan Lee-Kelly
   5 - Chris Leak
   6 - Jamie McGregor
   7 - Jackie Shan
   8 - Lorenzo Iannuzzi
   9 - Thomas McGregor
  10 - Gary O'Donovan
  11 
  12 #### Absent
  13 - Lilly Fowler
  14 
  15 **Meeting open**: 10:45am
  16 
  17 ### Previous Action Items:
  18 
  19 **Cowan:**
  20 - set up an attendee/ticket buyer spreadsheet (w/ Jackie) - not done
  21 
  22 **Jackie:**
  23 - set up an attendee/ticket buyer spreadsheet (w/ Cowan) - not done
  24 
  25 **Gary:**
  26 - get a single $12 tav voucher (from guild finance) - in progress
  27 
  28 **Everyone:**
  29 - shill big quiz - yes!!!!
  30 
  31 ## Admin Stuff
  32 ### Date/Time
  33 - September 15th Thursday after study break, week 7
  34 - 6:30pm doors open, 7:00pm start
  35 - subcommittee will want to be there 5:30pm to start setting up
  36     - will need to let the Tav know (probably during the week of the event when darkmittee goes to do the tech test)
  37         - computer works with projector
  38         - audio works through the computer
  39     - we will email them about this soon
  40 > Jackie: email Tav about tech check
  41 
  42 ### On the Night
  43 - Unigames to bring paper and pens
  44 - UCC to bring whiteboard & markers
  45 - table round can be printed at UCC
  46 - quizzes will also need pens for marking
  47 - make sure to bring the prizes down
  48 - checklist will be made later on
  49 > Cowan: make on the night checklist
  50 - SCE Officer needs to do a speech
  51     - Lilly has training
  52 
  53 ### COVID
  54 - as of Friday, the only requirement for masks is high risk areas
  55 - we are providing food to people at Tav, and people will be sitting together in groups and eating - meaning masks will be off no matter what
  56 - Tav is well ventilated
  57 - put out an announcement asking people to not come if they feel sick/have symptoms
  58 - table tickets can't be refunded partially, only fully in the case that a whole table gets the plague
  59 - single tickets can be refunded in the case of sudden plague
  60 > Chris: write up "DONT COME IF SICK" announcement
  61 - bring a hand san down to the entry
  62 
  63 ### Finances
  64 > Gary: get a single $12 tav voucher (from guild finance)
  65 
  66 ## Prizes
  67 - we need a comprehensive list of prizes from each club with location so we don't lose it
  68 - we want to try and post photos to generate quiz hype
  69 - we check up on how everyone's prizes is going
  70     - unigames grabbing tomorrow
  71     - unisfa grabbing today
  72     - ucc ongoing
  73     - panto good
  74 
  75 ### Ticket Sales
  76 - Last week for early bird this week until Friday (end of thursday)
  77 - make sure to keep on shilling big quiz
  78 > Everyone: shill big quiz
  79 > Cowan, Jackie: set up an attendee/ticket buyer spreadsheet
  80 
  81 ### Guest Round
  82 - PCS and UWASCA have sent in
  83 - UWAnime hopefully sending in today
  84 
  85 ### Darkmittee
  86 - we have decided on table round and bribe max
  87 - is going good, quiz is basically done :)
  88 
  89 ### EMP
  90 - EMP is approved!
  91 
  92 ### Minigames
  93 - "Chuck Money Towards The Prize If You're The Closest You Get The Prize (monetised)"
  94     - prize: something - a stuffed animal + 1 point
  95     - Cowan is running
  96 - Coin flip minigame run by the hosts
  97     - prize: some points for your table if you win (2 points)
  98 - best dressed table
  99     - prize: tav voucher
 100 
 101 ## Advertising
 102 ### Quiz Night Theme
 103 - circus :) :clown_face: :circus_tent:
 104 
 105 
 106 **Meeting closed**: 11:04am
 107 
 108 ___
 109 
 110 ### Action Items
 111 
 112 **Cowan:**
 113 - set up an attendee/ticket buyer spreadsheet
 114 - make on the night checklist
 115 
 116 **Jackie:**
 117 - email Tav about tech check
 118 
 119 **Chris:**
 120 - write up "DONT COME IF SICK" announcement
 121 
 122 **Gary:**
 123 - continue to get a single $12 tav voucher (from guild finance) - in progress
 124 
 125 **Everyone:**
 126 - shill big quiz