1 # Meeting #3 Charity Vigil Subcommittee 25/03/2022
   2 ## Attendance
   3 - Lara Frcej (UCC)
   4 - Ethan "Gibbi" Gibson (Unigames)
   5 - Connor Brennan (Unigames)
   6 - Lorenzo Iannuzzi (UniSFA)
   7 - Ezran Bailey (UniSFA)
   8 - James Frayne (PCS)
   9 - Alan Cheng (PCS)
  10 
  11 ## Apologies
  12 - Lilly Fowler (UCC)
  13 
  14 
  15 
  16 ## Meeting scheduled: 11.30am
  17 ## Meeting open: 11.42
  18  
  19 
  20 ## Event Management
  21 ### Charity Choice
  22 - emailed saying they'd get back to connor soon.
  23 - say charity undicided for now
  24 - posters by monday
  25 - ACTION: Connor to send another email
  26 - if they get back to us, vote for charity over discord
  27     - next year email whogiveabux earlier
  28 
  29 
  30 ### EMP
  31 - submitted
  32 - jackie handed in after hours acess form 
  33 ### Date and Time
  34 - as before
  35 
  36 ## Planned Activities
  37 - as before
  38 ### Sub Committee Plans
  39 - create plan for subcommittee avaliabily for the 16th/17th
  40 - within committee assign who is in charge for certain events/ who will be in the clubroom
  41 - 4-10pm : 2 people at the door which charge people for entry
  42     - stamp hands
  43 #### Raffle and Auction
  44 - PCS: 3 prizes
  45 - UNisfa: unsure, will buy more. about 6 prizes.
  46 - Unnigames:will auction: fog of love, the conspiracy booster box (box of magic cards), 2 unigames d6, harbour card game, war game called necromunder.
  47     - 8 raffle prizes
  48     - silent auction before auction officially stars
  49     - others can bid for you.
  50     - auction rules will be posted by Gibbi
  51     - re-used from uncharity
  52 - UCC: has 3 prizes and will buy more (20$ worth more)
  53 - raffle cap of prizes people can win is 3
  54 - 
  55 
  56 ## Finance
  57 - raffle ticket prizes: 1$ each
  58 - entry fee: 5$
  59 - pizza: 400$
  60 - printing fee: 5$
  61 
  62 ### Budget
  63 - ACTION: every committe to approve the budget.
  64 
  65 ## Advertising
  66 - every committee to put up annocement in discord
  67     - date, time, explain raffle, 5$ entry, explain club events, 
  68     - annoucement to be put up over the weekend
  69     - for charity chosen: say we are still deciding
  70     - can say it is "likely to be mental health/LGBT+ related"
  71     - unigames will print posters
  72     - posters will be up after chairty is decided.
  73     - ACTION: ezran to poke pride department
  74 
  75 
  76 ## General buisness
  77 - ACTION: gibbi to put up whenisgood for roster
  78 - ACTION: everyone to fill out roster
  79 - committees should roughly decide when they will run certain events
  80     - done by mid next week
  81 
  82 
  83 ## Meeting closed: 12.07 
  84 ## Action Items
  85 - ACTION: Connor to send another email
  86 - ACTION: every committe to approve the budget.
  87 - ACTION: ezran to poke pride department
  88 - ACTION: gibbi to put up whenisgood for roster
  89 - ACTION: everyone to fill out roster by mid next week