image/svg+xmlTRAINING REQUIREMENTS
FEEDBACK
1. Organise for any local council forms to be signed i.e City of Subiaco Form 1, 2 & 5 plus Food Permit.2. Complete Event Checklist
MAJOR EVENTCAMPSPUB CRAWL
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Student Leadership
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MHA - Mental Health Awareness
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RSA - Responsible Service Alcohol
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MAAE - Managing Alcohol at Events
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Safe and Responsible ClubsCriteria:
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Less than 50 people invited
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No Alcohol
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May include admission fee (i.e debate, lecture, discussion group, film screening)
TO BE COMPLETED 2 WEEKS BEFORE EVENTTO BE COMPLETED 4 WEEKS BEFORE EVENTTO BE COMPLETED 7 WEEKS BEFORE EVENT IF AN INCIDENT HAS BEEN REPORTED AT A PREVIOUS EVENTTO BE COMPLETED 9 WEEKS BEFORE EVENTTO BE COMPLETED 9 WEEKS BEFORE EVENT
Criteria:
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More than 50 people invited
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Alcohol in a licensed venue providing service (staff and security)
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Planned activity which may result in personal injury
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No underage guest if alcohol is served.Criteria:
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More than 50 people invited
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Alcohol in a licensed venue not providing service, staff or security OR via occasional license on or off campus.
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Has underage guestsCriteria:
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Event including an overnight stay
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With/Without Alcohol
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Inclusive or 18 plusCriteria:
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Event across multiple locations
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Alcohol involvedIncludes:
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Ticket Sales
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BBQ
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Bake Sales9 weeks before event7 weeks before event4 weeks before event2 weeks before event1. Book Venue with Guild EventsOnce approved: 2. Hire Equipment3. If it is a BBQ you will need to book with catering.4. Apply for Food Permit if necessary5. Organise Float - contact Guild Finance at least 2 days before event.6. Organise Trestle (from Guild Courtyard)1. Submit to Online Calender via UWA Website2. Guild Events will approve/not approve.3. If not approved Guild Events may need more information. Please read Guidelines for approval.Once approved:4. Organise relevant permits needed i.e food permit, temporary structures permit etc1. Submit to Online Calender via UWA Website2. Send abridged EMP to Events3. Risk Management Plan (if applicable)4. Guild Events will approve / not approve.5. If not approved Guild Events may need more information. Please read Guidelines for approval.Once approved:6. Organise relevant permits needed i.e food permit, first aid etc7. Organise approval for marketing materials (i.e posters).1. Submit to Online Calender via UWA Website2. Send full EMP to Events3. Risk Management Plan4. Guild Events will approve / not approve.5. If not approved Guild Events may need more information. Please read Guidelines for approval.Once approved:6. Send to UWA Security for their approval.7.Once approved by UWA Security contact Guild Events8. Get relevant permits and licenses i.e food permit, APRA (music), council approval, occasional license, campus liquor license.9. Book security10. Book approved bar staff.11. Organise approval for marketing materials (i.e posters).1. Read guidelines in events policy specifically relating to camps.2. Complete Event Management Plan for camps.3. Complete all supporting documents eg. itinerary.4. Complete Risk Management Plan5. Attent F&P meeting with Guild Events6. Guild Events review and confer with Guild President/UWA for approval.7. If not approved Guild Events may need more info.1. Read guidelines in events across multiple locations2. Complete Event Management Plan for Pub Crawls3. Complete Risk Management Plan4. Attent F&P meeting with Guild Events5. Guild Events review and confer with Guild President/UWA for approval.6. If not approved Guild Events may need more info.UWA Policy Awareness
POSTERS
Can be submitted at any time, can only be approved with approved EMP for event.
1. Training Rules / Regulation Policy2. Log-on to the Guild Website and download the Events Management Policy
LMS Module for Club Exec / Service LearningAttending SOC Council Meetings
From ClubIf a complaint is made there is direct communication from UWA Student Services to Guild Student Services.Major events with pre-interviews follow up for event interviews.
EVENTS PLANNING GUIDE MAP
At the calendarSubmit for securitySubiaco Council or City of Perth ApprovalsPosters
INTERCEPT POINTS
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READ THE EVENT MANAGEMENT POLICY
PROPOSED EVENT
AFTER THE EVENT
Go online to submit event proposal to the Event Calender.Check the proposed date to confirm there are no clashes.
MEDIUM EVENT
AT THE EVENT
APPROVED EVENT
STALLS
MINOR EVENT