Differences between revisions 3 and 34 (spanning 31 versions)
Revision 3 as of 2008-01-22 18:52:05
Size: 3920
Comment:
Revision 34 as of 2010-04-17 12:55:57
Size: 4590
Comment: spam
Deletions are marked like this. Additions are marked like this.
Line 1: Line 1:
Event planning for O'Day 2008. Event planning for O'Day 2008. (This page is locked on the filesystem as an anti-spam measure.)
Line 3: Line 3:
For ideas and notes from previous years, see ["ODay2007"] and ["ODay2006"]. For ideas and notes from previous years, see [[ODay2007]] and [[ODay2006]].
Line 5: Line 5:
{i} ''' update with weather forecast and health and safety suggestions''' {i} Current forecast is a fine day, maximum temperature '''35''' degrees. '''SLIP SLOP SLAP''' and '''DRINK PLENTY OF WATER'''
Line 8: Line 8:
  O'Day is on between 1030h - 1530h WDST, 29th February 2008.[[BR]]
  UCC is stall '''number, description'''.
 . O'Day is on between 1030h - 1530h WDST, 29th February 2008.<<BR>> UCC is stall A08, on the Reid Library (northern) side of James Oval. Map attached to [[http://zanchey.ucc.asn.au/oday08.pdf]] - we are next to CSSC and UniSFA/Unigames.
Line 12: Line 11:
'''Do we have any left to sell or should we run more? (who will do a stocktake?).''' This is money for jam from repeat members. Make sure you've got enough. Count as of 16th Feb, 8:53PM

S: 2 M: 1 L: 9 XL: 4 XXL: 1
Line 20: Line 21:
  * StevenLazidis: I think the free drink thing for new members worked well last year, the machine needed a sign though, the freshers couldn't find it sitting in plain sight in the middle of the room.
Line 24: Line 26:
 * Update posters of various groups (Coke, Door etc)
Line 41: Line 44:
/!\ We are not allowed to mention the fact that the Bright link gets us free Internet traffic until the person we're marketing to is a member.

 . DavydMadeley: what if we're asked a direct question (also, why the hell not?) OK, maybe we are, but don't plug it too hard. -- DavidAdam
Line 47: Line 47:
Freshers Guide: status?: based on http://davyd.ucc.asn.au/ucc-test/freshers-guide-2007.pdf See http://zanchey.ucc.asn.au/ucc-2008/ for all publications.
Line 49: Line 49:
Forms: status?: based on http://davyd.ucc.asn.au/ucc-test/2007membershipform.pdf Freshers Guide: ''first draft written'' Assigned to [LAW] and [DAA] - based on http://www.ucc.asn.au/infobase/freshguide/freshers-guide-2007.odt '''PRINTED'''
Line 51: Line 51:
Cards: status? Forms: ''in progress'': based on http://davyd.ucc.asn.au/ucc-test/2007membershipform.pdf '''PRINTED'''
Line 53: Line 53:
   * StevenLazidis: I think the free drink thing for new members worked well last year, the machine needed a sign though, the freshers couldn't find it sitting in plain sight in the middle of the room. Cards: ''in progress'' Printing in progress. Assigned to [PXY] '''PRINTED'''

UCC owes PXY: $158
Line 56: Line 59:

 * StevenLazidis - All day - wherever needed.
 * Stuart Paton - All Day - where ever
 * StevenLazidis - Maybe afternoon - wherever needed.
 * Byron Pogson - Until 2ish - where ever needed
 * Conrad Pogson - All Day, wherever needed.
 * LukeWilliams - All day, Clubroom Welcoming Committee
 * Alix Chinnery - Morning until 2pm (ish) - at the stall, wherever needed.
 * Rufus Garton Smith - All day, anywhere out of the sun.
 * DavidAdam - Morning until 12:30 or so
 * DavydMadeley - all day
Line 61: Line 71:
 * Fresher's Guide
 * Membership forms
 * Membership cards '''(enough lamination pouches?)'''
 * Fresher's Guide - writing day on 16 Feb '''DONE'''
 * Membership forms '''DONE'''
 * Membership cards '''DONE''' '''(enough lamination pouches?)'''
Line 65: Line 75:
 * drink vouchers '''(do we need more stickers?)'''  * drink vouchers - get stickers from DavydMadeley - PXY has CSV and glabels templates
Line 67: Line 77:
 * print posters (DavidAdam)  * print posters
Line 71: Line 81:
 * vaccum clubroom  * vacuum clubroom
Line 73: Line 83:
 * get a marquee
 * pick up tables, pinup boards
 * get marquee out of TRS' car
 * pick up tables, pinup boards (bring $5 deposit)

Event planning for O'Day 2008. (This page is locked on the filesystem as an anti-spam measure.)

For ideas and notes from previous years, see ODay2007 and ODay2006.

{i} Current forecast is a fine day, maximum temperature 35 degrees. SLIP SLOP SLAP and DRINK PLENTY OF WATER

Important Info

  • O'Day is on between 1030h - 1530h WDST, 29th February 2008.
    UCC is stall A08, on the Reid Library (northern) side of James Oval. Map attached to http://zanchey.ucc.asn.au/oday08.pdf - we are next to CSSC and UniSFA/Unigames.

T-shirts

Count as of 16th Feb, 8:53PM

S: 2 M: 1 L: 9 XL: 4 XXL: 1

Grabbing New Members

  • SMS screen (any chance of this?)

  • Arrange new-member escorts to the room - the bottom of Cameron Hall seemed to have a distinct "you're not supposed to be here" feel, and it would also give the new members a friend right off the bat.
  • Arrange people to talk to small groups of freshers in the room.
  • Either team up with other Cameron Hall clubs for BIG A2 signage on doors and ground outside or go it alone.
  • Give new members a token for a free coke (their first dispense encounter!) and get them into the room for a chat with a few friendly 2nd years.
    • StevenLazidis: I think the free drink thing for new members worked well last year, the machine needed a sign though, the freshers couldn't find it sitting in plain sight in the middle of the room.

  • More cool things?

Posters

  • Big A0 posters are required. Any from last year still available?

  • Posters need to have the UCC name on them in an obvious way, rather than just being you-beaut pictures - it would be nice if poster designs were consistent. Who can help?

  • Update posters of various groups (Coke, Door etc)

Marketing Spiel

From 2006:

  • UCC is older than the Deparment of Computer Science - 34th year this year.
  • Cool stuff:
    • Internet coke machine - only one in Australia!
    • Manbo: Sun Enterprise server with 14 CPUs and 12 GB of RAM, running the latest Solaris Express
  • Clubroom - dozens of different sorts of computers. Eat your e-mail, read your lunch.
  • Access to webspace, e-mail, free WAIX
  • For CS students: an excellent way to get exposure to the stuff you won't get taught.
  • For non-CS students: a chance to play with the kind of equipment you only see in university and corporate environments.
  • Gamers as well - LANs etc
  • Not just a student club. Plenty of interesting people around
    • People working on Mozilla, GNOME, Flock^WSongbird (Yakk's still old guard, right?), Linux, Avahi, plenty of other stuff
  • A social club, too - our myraid events (like what?)
  • Close relationship with other CH clubs - but you don't have to join them all
  • Begin today by going up to the club, and come to Fresher's Welcome Pizza Night next week and AGM shortly after

/!\ WorldOfWarcraft is less of an issue this year, but try not to push the computer games thing too hard.

Publications

See http://zanchey.ucc.asn.au/ucc-2008/ for all publications.

Freshers Guide: first draft written Assigned to [LAW] and [DAA] - based on http://www.ucc.asn.au/infobase/freshguide/freshers-guide-2007.odt PRINTED

Forms: in progress: based on http://davyd.ucc.asn.au/ucc-test/2007membershipform.pdf PRINTED

Cards: in progress Printing in progress. Assigned to [PXY] PRINTED

UCC owes PXY: $158

Volunteer!

(In name - time - what format)

  • Stuart Paton - All Day - where ever
  • StevenLazidis - Maybe afternoon - wherever needed.

  • Byron Pogson - Until 2ish - where ever needed
  • Conrad Pogson - All Day, wherever needed.
  • LukeWilliams - All day, Clubroom Welcoming Committee

  • Alix Chinnery - Morning until 2pm (ish) - at the stall, wherever needed.
  • Rufus Garton Smith - All day, anywhere out of the sun.
  • DavidAdam - Morning until 12:30 or so

  • DavydMadeley - all day

To Do

Well beforehand

  • Fresher's Guide - writing day on 16 Feb DONE

  • Membership forms DONE

  • Membership cards DONE (enough lamination pouches?)

  • design posters
  • drink vouchers - get stickers from DavydMadeley - PXY has CSV and glabels templates

The few days before

  • print posters
  • check committee can add new members
  • check machines are all working

On the day

  • vacuum clubroom
  • DECterm for drinks
  • get marquee out of TRS' car
  • pick up tables, pinup boards (bring $5 deposit)
  • set up posters, banners