Revision 9 as of 2008-02-16 19:56:56

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Event planning for O'Day 2008.

For ideas and notes from previous years, see ["ODay2007"] and ["ODay2006"].

{i} update with weather forecast and health and safety suggestions

Important Info

  • O'Day is on between 1030h - 1530h WDST, 29th February 2008.BR UCC is stall number, description.


Do we have any left to sell or should we run more? (who will do a stocktake?). This is money for jam from repeat members. Make sure you've got enough.

Count as of 16th Feb, 8:53PM

S: 2 M: 1 L: 9 XL: 4 XXL: 1

Grabbing New Members

  • SMS screen (any chance of this?)

  • Arrange new-member escorts to the room - the bottom of Cameron Hall seemed to have a distinct "you're not supposed to be here" feel, and it would also give the new members a friend right off the bat.
  • Arrange people to talk to small groups of freshers in the room.
  • Either team up with other Cameron Hall clubs for BIG A2 signage on doors and ground outside or go it alone.
  • Give new members a token for a free coke (their first dispense encounter!) and get them into the room for a chat with a few friendly 2nd years.
  • More cool things?


  • Big A0 posters are required. Any from last year still available?

  • Posters need to have the UCC name on them in an obvious way, rather than just being you-beaut pictures - it would be nice if poster designs were consistent. Who can help?

Marketing Spiel

From 2006:

  • UCC is older than the Deparment of Computer Science - 34th year this year.
  • Cool stuff:
    • Internet coke machine - only one in Australia!
    • Manbo: Sun Enterprise server with 14 CPUs and 12 GB of RAM, running the latest Solaris Express
  • Clubroom - dozens of different sorts of computers. Eat your e-mail, read your lunch.
  • Access to webspace, e-mail, free WAIX
  • For CS students: an excellent way to get exposure to the stuff you won't get taught.
  • For non-CS students: a chance to play with the kind of equipment you only see in university and corporate environments.
  • Gamers as well - LANs etc
  • Not just a student club. Plenty of interesting people around
    • People working on Mozilla, GNOME, Flock^WSongbird (Yakk's still old guard, right?), Linux, Avahi, plenty of other stuff
  • A social club, too - our myraid events (like what?)
  • Close relationship with other CH clubs - but you don't have to join them all
  • Begin today by going up to the club, and come to Fresher's Welcome Pizza Night next week and AGM shortly after

/!\ WorldOfWarcraft is less of an issue this year, but try not to push the computer games thing too hard.


Freshers Guide: status?: based on

Forms: status?: based on

Cards: status?

  • StevenLazidis: I think the free drink thing for new members worked well last year, the machine needed a sign though, the freshers couldn't find it sitting in plain sight in the middle of the room.


(In name - time - what format)

* Byron Pogson - All day (at this stage) - where ever needed * Conrad Pogson - All Day, wherever needed.

To Do

Well beforehand

  • Fresher's Guide - writing day on 16 Feb
  • Membership forms
  • Membership cards (enough lamination pouches?)

  • design posters
  • drink vouchers (do we need more stickers?)

The few days before

  • print posters
  • check committee can add new members
  • check machines are all working

On the day

  • vacuum clubroom
  • DECterm for drinks
  • get a marquee
  • pick up tables, pinup boards
  • set up posters, banners