Revision 7 as of 2009-11-24 17:13:03

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Event planning for O'Day 2010.

For ideas and notes from previous years, see ["ODay2008"], ["ODay2007"], ["ODay2006"] and ["ODay2009"].

{i} Current forecast is unknown

Important Info


[DJA] is in charge of getting new t-shirts printed. We also have a number of old t-shirts to offload at cheaper prices. We are also getting UCC polos printed, and people at the booth on the day should be wearing them.

A stocktake of the 'In Soviet Russia' t-shirts on 23/11/09 revealed we still have 1 XXL, 4 XL and 6 L left ($25 each). We also have 5 of the 1999 t-shirts, 2 small jolt cola t-shirts, and a Harvard veritas t-shirt (all $10 each).

Grabbing New Members

  • Hopefully the LURC will be up and running for the day so we can do some demos
  • Arrange new-member escorts to the room - the bottom of Cameron Hall has a distinct "you're not supposed to be here" feel, and it would also give the new members a friend right off the bat.
  • Arrange people to talk to small groups of freshers in the room.
  • Either team up with other Cameron Hall clubs for BIG A2 signage on doors and ground outside or go it alone.
  • Give new members a token for a free coke (their first dispense encounter!) and get them into the room for a chat with a few friendly 2nd years. 2nd years need to explain to people how to use dispense
  • People (committee and wheel) to set up accounts.


  • Big A0 posters are required. Any from last year still available?

  • Posters need to have the UCC name on them in an obvious way, rather than just being you-beaut pictures - it would be nice if poster designs were consistent, you can get the UCC vector logo from /space/services/http/logos Who can help?

  • Create posters of various groups (Coke, Door etc), and make sure they are posted somewhere in the clubroom

Marketing Spiel

  • UCC is older than the Deparment of Computer Science - 36th year this year.
  • Cool stuff:
    • Internet coke machine - first one in Australia!
    • Snack machine that not only gets us snacks using a smartcard, but also gets us into the clubroom
    • Free (as in beer) internet
  • Clubroom - dozens of different sorts of computers. Eat your e-mail, read your lunch. Our clubroom is open more often than any club on campus.
  • Access to webspace, e-mail, computers to experiment with, fully stocked projects bench with tools
  • For CS students: an excellent way to get exposure to the stuff you won't get taught.
    • Also, good place to organise with other smart people
  • For non-CS students: a chance to play with the kind of equipment you only see in university and corporate environments.
    • Good place to go for general computer help
  • Gamers as well - LANs etc
  • Not just a student club. Plenty of interesting people around
    • People working on Mozilla, GNOME, Flock^WSongbird (Yakk's still old guard, right?), Linux, Avahi, plenty of other stuff IS THIS STILL VALID? [BOB]

    • We really, really, really should down play this. UCC is a student club first and foremost. Perhaps we should just mention them as industry associations.

  • A social club, too - our myraid events like LAN's, BBQ's, programming comps, dinners, quiz nights, pizza nights, movie nights
    • Lets not get ahead of ourselves, we had 2 LAN's, 0 BBQ's, 0 Programming comps, 1 dinner, half a quiz night, and some movie & pizza nights

  • Close relationship with other CH clubs - but you don't have to join them all
  • Begin today by going up to the club, and come to Fresher's Welcome Pizza Night next week and AGM shortly after

Try not to push the computer games thing too hard, we aren't the University Computer Games Club after all. Mention it if a person is hesitant about joining.

  • So we only want gamers iff they will give us their money? (agreed [M12])


See for last year's publications.

Freshers Guide: Still needs writing, look at the old fresher guides for ideas. There will be riots if the cover art isn't changed this year.

Forms: will hopefully not be necessary this year, we're going DIGITAL!

Cards: Need designing and printing. There is typically a minimum order of 500. They will still be necessary in 2010 for sponsors, and member discounts.


(In name - time - what format)

  • BobAdamson - all day - booth/LURC demos

  • ChrisSquire - most/all day - setup, booth, elsewhere as needed

  • ConradPogson - all day - Minister for being Awesome

  • Jeremy Cole - all day - Minister of silly walks

To Do

Well beforehand

  • find a marquee, and how to get tables and pinup boards from the guild
  • room cleanup
  • Fresher's Guide
  • Membership forms if the digital system isn't online
  • Membership cards (enough lamination pouches? check laminator still works)
  • design posters
  • drink vouchers - PXY had CSV and glabels templates in 2009

The few days before

  • print posters
  • check committee can add new members
  • check machines are all working

On the day

  • vacuum clubroom
  • set up tables, boards, and marquee
  • DECterm for drinks
  • set up posters, banners
  • make sure posters are up at entrance to cameron hall