1 # Meeting 13
   2 
   3 Attending Clubs: CFC, CSSC, PCS, UCC
   4 Date: October 28, 2022 3:30 PM
   5 Property: October 18, 2022 10:43 AM
   6 Tags: weekly
   7 
   8 3:40pm meeting commenced
   9 
  10 4:19pm meeting ended
  11 
  12 Present: Jun, Grace, Sophie, Che, Heidi
  13 
  14 Absent (apologies): 
  15 
  16 ## Stand Ups
  17 
  18 ---
  19 
  20 ### Dom
  21 
  22 - Report
  23 
  24 ### Jun
  25 
  26 - Report
  27 
  28 ### Jack
  29 
  30 - Report
  31 
  32 ### Div
  33 
  34 - Report
  35 
  36 ### Sophie
  37 
  38 - Report
  39 
  40 ### Jordan
  41 
  42 - Report
  43 
  44 ### Naufal
  45 
  46 - ~~We need CFC to come to Guild Finance with the pink withdraw book with the amount DSC want to pay for the vouchers. ($25?)~~
  47 - **~~These are the things that the guild needs:~~**
  48     - ~~Payment Method: internal invoice – charged from CFC account with pink slip (CFC needs to come to Guild Finance with the respective withdraw book signed by two executive members.~~
  49     - ~~The ERF must be valid, which means within 1 year of the submission).~~
  50     - ~~Budget code: each Club account number~~
  51 - Voucher ready for pickup day of event
  52 
  53 ## Agenda
  54 
  55 ---
  56 
  57 ### Date/Time
  58 
  59 - November Monday 14th
  60 - Doors open 6.30, start at 7pm
  61 - Subcom should start setting up at 5.30pm
  62 
  63 ### EMP
  64 
  65 - Has been approved
  66 
  67 ### Finance
  68 
  69 - We need CFC to come to Guild Finance with the pink withdraw book with the amount DSC want to pay for the vouchers. ($25?)
  70 - **These are the things that the guild needs:**
  71     - Payment Method: internal invoice – charged from CFC account with pink slip (CFC needs to come to Guild Finance with the respective withdraw book signed by two executive members.
  72     - The ERF must be valid, which means within 1 year of the submission).
  73     - Budget code: CFC account number
  74 - The TAV has been paid for:
  75 - 
  76     - Provide them with event schedule
  77     - provide them with an equipment list
  78     - Who (which one person) is responsible for using them. (From darkmittee)
  79 
  80 ### Ticket Sales
  81 
  82 - has every committee put a table put in for their club:
  83     - UCC - yes
  84     - CFC - yes
  85     - PCS - yes
  86     - DSC still confirming with their Committee (have 4/5 already)
  87     - QFin - report
  88     - CSSC - report
  89 
  90 ### Advertising
  91 
  92 - UCC need advertising material, will collect from DSC clubroom today
  93 - Continue discord announcements
  94 - If not already, make a discord event in your respective channels.
  95 
  96 ### Prizes
  97 
  98 - CFC - Complete (portable charger)
  99 - UCC - has some prizes, will follow up with their treasurer
 100 - DSC - Getting tav vouchers
 101 - PCS - Not yet, will soon (looking at JB-HIFI gift voucher)
 102 - QFin - report
 103 - CSSC - report back on sponsor
 104 - Get prizes before Monday 7th November so we can do a prize hype advertisement a week before
 105 - Give the prizes to UCC to store in their cupboard
 106 
 107 ### Quiz questions
 108 
 109 - have completed 3 rounds
 110 - halfway through the rest
 111 - **Jordan, Cormac, Naufal** need to help out writing the quiz questions more
 112 - Finish the quiz questions before next meeting so we can do a run through on the day
 113 
 114 **Find out who is QFin darkmittee**
 115 
 116 ### Minigames
 117 
 118 - dino game x1 (big $25 prize)
 119     - Dom is running from his laptop
 120 - heads or tails x1 (big $25 prize)
 121     - runs after 4 rounds
 122 
 123 ### Roster
 124 
 125 - Jack to check tickets
 126 - Dom to oversee the dino game
 127 
 128 ### Event Schedule on the Night
 129 
 130 - 4 rounds of questions, break, another 4 rounds
 131 - Dom to complete this and send to Grace
 132 
 133 ### To Do on the Night
 134 
 135 - Bring down a whiteboard and markers
 136 - Bring down pens and paper
 137 - Hand san at the entrance
 138 - Darkmittee to bring laptops
 139 - Dom’s laptop for the dino game
 140 - Table round to be printed
 141 - Leaderboard for the dino game
 142 
 143 ### Action Items
 144 
 145 ---
 146 
 147 ### General Business
 148 
 149 - Upcoming meeting(s)/event(s):