1 # Meeting 15
   2 
   3 Attending Clubs: CFC, CSSC, PCS, UCC
   4 Property: November 11, 2022 10:51 AM
   5 Tags: weekly
   6 
   7 3:40  pm meeting commenced
   8 
   9 4:39 pm meeting ended
  10 
  11 Present: Lily, Cormac, Jun, Heidi, Che
  12 
  13 Absent (apologies): Dom, Naufal, Pesky, QFIN, DSC
  14 
  15 ## Stand Ups
  16 
  17 ---
  18 
  19 ### Dom
  20 
  21 - Report
  22 
  23 ### Jun
  24 
  25 - Report
  26 
  27 ### Jack
  28 
  29 - Report
  30 
  31 ### Div
  32 
  33 - Report
  34 
  35 ### Sophie
  36 
  37 - Report
  38 
  39 ### Jordan
  40 
  41 - Report
  42 
  43 ### 
  44 
  45 - Report
  46 
  47 ### 
  48 
  49 - Report
  50 
  51 ### 
  52 
  53 - Report
  54 
  55 ### 
  56 
  57 - Report
  58 
  59 ## Agenda
  60 
  61 ---
  62 
  63 ### Date/Time
  64 
  65 - November Monday 14th
  66 - Doors open 6.30, start at 7pm
  67     - Subcom should start setting up at 5.30pm
  68 - Finishing at 11pm
  69 - Need to be out by 2330
  70 - 
  71 
  72 ### EMP
  73 
  74 - Has been approved
  75 - EMP end time listed at 1030 and packup at 1130pm.
  76 - 
  77 
  78 ### TAV
  79 
  80 - Lilly responded to the Tav email about our schedule, sound test and drink and food purchases
  81 - Ask tav when bar or kitchen closes so we can time minigame properly.
  82     - We don't want the voucher to expire
  83 - We completed a tech test last Monday. Everything works in the Tav so if there’s a problem, it’s your computer.
  84 - UCC need to bring an aux cord, but the Tav has a HDMI cord we can use
  85 
  86 ### Finance
  87 
  88 - The TAV has been paid for:
  89     - UCC needs to take a photo of the receipt and post it
  90 - The Tav voucher has been picked up from Guild Finance and is in the UCC cupboard
  91 
  92 ### Ticket Sales
  93 
  94 - Has every committee put a table put in for their club:
  95     - UCC - yes
  96     - CFC - yes
  97     - PCS - yes
  98     - DSC still confirming with their Committee (have 4/5 already)
  99     - QFin - report
 100     - CSSC - Doesn't want one
 101 - We have a profit! 🤑
 102     - 800 revenue
 103         - Costs were 500 - 550
 104         - rough estimate
 105 - Lightmittee needs to make sure Tactics has a table reserved
 106     - We also need to shout them out since there aren't business cards
 107 
 108 ### Advertising
 109 
 110 - UCC has put up the posters around Cameron Hall
 111 - In ezone as well
 112 - Continue discord announcements
 113     - Today we will do a prize hype
 114     - Monday morning do a last call
 115 - If not already, make a discord/Facebook/insta event in your respective channels.
 116 
 117 ### Prizes
 118 
 119 - CFC - Complete (portable charger)
 120 - UCC - Complete (Wireless Earphones, Wireless Pocket Speaker, Gaming RPG Microphone)
 121 - DSC - Complete (1 $25 Tav voucher)
 122 - PCS - Complete (2 Steam gift cards)
 123 - QFin - Absent
 124 - CSSC - has prizes from Tactics, needs to get their own.
 125 - Action CSSC to get prizes this weekend
 126 
 127 - If you don’t have prizes, please get them **OVER THE WEEKEND**
 128     - Give the prizes to UCC to store in their cupboard
 129     - And take a photo of the receipt to send to notion/discord
 130 
 131 ### Sponsors
 132 
 133 - Tactics
 134     - How many tickets do Tactics have?
 135         - 4
 136         - we need to make sure they have a table reserved
 137     - Do we have Tactics prizes?
 138 - Redbull
 139     - What’s happening with that?
 140     - CSSC usually deals with them
 141     - might not happen
 142         - Best to leave it
 143 
 144 ### Quiz questions
 145 
 146 - have completed 3 rounds
 147 - Only have one or two categories to be written
 148 - **Jordan, Cormac, Naufal** need to help out writing the quiz questions more
 149 - Finish the quiz questions before next meeting so we can do a run through on the day
 150 - Table round
 151     - 2 a4 double sided 4-5 q’s
 152         - Cormac will write it
 153         - Grace will send old Cam hall table rounds in
 154 
 155 **Find out who is QFin darkmittee**
 156 
 157 - Josh
 158 
 159 ### Minigames
 160 
 161 - dino game x1 (big $25 prize)
 162     - Dom is running from his laptop
 163     - 1 Free go, if want more you have to pay.
 164         - Mention in advertising, prize post.
 165     - From doors open to big break (people can play in little breaks and in the big one)
 166 - heads or tails x1 (big $25 prize)
 167     - Darkmittee will decide who runs it
 168 
 169 ### Roster
 170 
 171 - Jack/Whoever replaced him to check tickets
 172 - Dom to oversee the dino game
 173 - Grace will make a roster and send it out, to be checked on Monday morning
 174     - Google sheets
 175     - 6.15 to 8.00
 176         - Signing people in and out
 177 
 178 ### Event Schedule on the Night
 179 
 180 - 4 rounds of questions, break, another 4 rounds
 181 - Dom to complete this and send to Grace
 182 
 183 ### To Do on the Night
 184 
 185 - UCC
 186     - Bring down a whiteboard and markers
 187     - Bring down pens and scrap paper
 188     - Bring an aux cord
 189     - Chairs from the loft for darkmittee
 190     - Tressel tables for the prizes/outside minigame
 191         - They have chairs and a table behind the stage
 192     - Bring hand san for the entrance
 193     - **Don’t forget the actual prizes!**
 194 - Everyone else
 195     - Darkmittee to bring laptops
 196         - **Make sure they are charged!**
 197     - Dom’s laptop for the dino game
 198     - Table round to be printed
 199         - Cormac will print it on the night
 200     - Leaderboard for the dino game
 201 
 202 ### Table Round
 203 
 204 - Cormac will write and print
 205 
 206 ### Ticket Check-in
 207 
 208 - Spreadsheet to record who brings tickets and who’s checking in.
 209 - On the roster
 210 - Count table tickets (up to 8)
 211 
 212 ### SCE Talk
 213 
 214 - Lily or Dom give a short talk regarding safety etc.
 215     - Darkmittee will put in a slide for this
 216 
 217 ### Committee Stuff
 218 
 219 - Please make sure to have at least 1 representative at meetings.
 220 - CSSC please let us know your new representatives.
 221     - Che and Jordan
 222         - Che is lightmittee
 223 
 224 ###