1 # Meeting 4
   2 
   3 Attending Clubs: CFC, CSSC, DSC, PCS, UCC
   4 Date: August 7, 2022
   5 Property: August 1, 2022 7:37 PM
   6 Tags: weekly
   7 
   8 1:44pm meeting commenced
   9 
  10 Present:
  11 
  12 Heidi
  13 
  14 Cormac
  15 
  16 Lilly
  17 
  18 Jack
  19 
  20 Jun
  21 
  22 Jordan
  23 
  24 Dom (late)
  25 
  26 Absent (apologies):
  27 
  28 Sophie
  29 
  30 ## Stand Ups
  31 
  32 ---
  33 
  34 ### Dom
  35 
  36 - Save the Date submitted
  37 
  38 ### Jun
  39 
  40 - Setup eventbrite
  41 - Got feedback for prizes
  42 
  43 ### Jack
  44 
  45 - Report
  46 
  47 ### Div
  48 
  49 - Report
  50 
  51 ### Sophie
  52 
  53 - Report
  54 
  55 ### Jordan
  56 
  57 - Tactics sponsorship
  58 
  59 ### Naufal
  60 
  61 - Report
  62 
  63 ### Lilly
  64 
  65 - Tav docs on notion/discord
  66 - subcom regs on discord
  67 - Report
  68 
  69 ### Heidi
  70 
  71 - Report
  72 
  73 ### 
  74 
  75 - Report
  76 
  77 ## Agenda
  78 
  79 ---
  80 
  81 ## Admin Stuff
  82 
  83 ### Date/Time
  84 
  85 - Monday 14th of November?
  86 - Doors open 6.30, start at 7PM
  87 - unanimous
  88 
  89 ### Venue
  90 
  91 - Tavern
  92 - Security
  93     - Security is only needed if you think you need security
  94     - What is the expected attendance this year/last year?
  95 - Catering
  96     - pizza + chips per table is cheapest
  97     - public opinion on catering has changed…
  98         - no catering
  99         - Make sure you announce kitchen closing
 100 - Bar use
 101     - same as above
 102 - Venue capacity
 103     - 500: 250 inside, 250 outside
 104     - we are inside, no more than 250
 105 - Number of tables
 106     - figure it out
 107 
 108 ### Finances
 109 
 110 - Expenses
 111     - Venue Hire
 112         - $440
 113     - Catering
 114         - Price included in ticket
 115         - Something per table, ie one pizza per table
 116             - Maybe have tables pay for their own food?
 117         - [https://www.uwastudentguild.com/assets/downloads/catering/tavern/quiznight2021_menu.pdf](https://www.uwastudentguild.com/assets/downloads/catering/tavern/quiznight2021_menu.pdf)
 118     - Prizes
 119         - Start thinking about what prizes your club would get
 120         - $50 worth of prizes per club
 121             - $50 too much, last years budget was only $200 for prizes
 122                 - unfortunately 200/4=50
 123         - Tactics willing to sponsor some prizes
 124             - especially now that they were impressed with interuni lan
 125                 
 126                 
 127     - Minigame expenses
 128         - What minigames are we running?
 129         - DINOSAUR MINIGAME
 130         - Werewolf?
 131             - also too long
 132         - Heads or tails
 133             - good length
 134         - beer pong
 135             - “phenomenally long”
 136             - 2$ per shot?
 137         - minigames shouldnt take people away from the quiz
 138         - 10-15 mid break, 5 mins per round break
 139         - Creative/subjective questions best for table rounds
 140             - darkmittee will figure it out
 141         - Tech minigames good idea
 142 - Income
 143     - Tickets
 144         - Online tickets through Eventbrite
 145     - Potential minigame income
 146     - musical chairs
 147         - potentially bloody
 148     - sit down stand up?
 149 
 150 ### Ticket Sales
 151 
 152 - Eventbrite tickets
 153     - Surcharge percent?
 154         - Include it in the cost
 155         - eventbrite lets you hide it 👿
 156 - Ticket types: individual vs table tickets (8 people), early bird vs regular
 157     - Cam Hall 2019 Quiz Night ticket prices
 158         - Standard price: $15 per person.
 159         - Early bird discount: $100 per table of 8 until EARLY BIRD DATE
 160         - Early bird discount only applies for the table
 161         
 162         |  | Early bird | normal |
 163         | --- | --- | --- |
 164         | single | 15 | 20 |
 165         | table (8) | 100 | 160 |
 166 - Spreadsheet to track ticket sales
 167     - eventbrite does csv output ❤️
 168 - tracking table tickets
 169     - track how many people on a table
 170     - wristbands?
 171     - CFC is apparently a martial arts club
 172 - Darkmittee doesnt need to pay
 173     - suck it lightmittee
 174 
 175 ### Budget
 176 
 177 - Actioned to Lilly, Jack, and Naufal
 178 
 179 ### EMP
 180 
 181 steal the cam hall emp…
 182 
 183 How completed is it?
 184 
 185 - Save the date is completed
 186 - Dom can ask UCC for info the EMP needs
 187 - Jun will be the Event Manager
 188 - 
 189 
 190 ## Quiz Night Structure
 191 
 192 - Generally 10 rounds with ~2 breaks (minigames running in the breaks)
 193     - Set up 5:30pm
 194     - Doors open 6:30pm
 195     - Quiz starts at 7pm sharp
 196     - We want the quiz to be done by 11pm (subcom will have to stick around though to packup)
 197         - Introduction first
 198             - Bribes, rules, etc
 199 - Sound test multiple days in advance
 200 
 201 ## Advertising
 202 
 203 Marketing - Jun, Sophie
 204 
 205 - Jun apparently cant hold up to CSSC marketing officer 😟
 206     - 😭 (cope!)
 207 
 208 ### Quiz Night Theme
 209 
 210 - Figure out number of posters, printing budget, etc.
 211 - corporations are too corporate
 212 - so far we have:
 213     - faang (halloween theme)
 214     - manga
 215     - among us 😟
 216 - Theme?
 217     - Tech related themes
 218         - viddy games
 219             - Cosplay competition?
 220         - Tech company?
 221         - A phrase
 222             - Age of technology
 223             - Tech Quiz
 224         - retro?
 225             - old games
 226                 - “minecraft and fortnite”
 227                 - Pacman
 228             - y22k
 229                 - “it doesnt need to make sense!”
 230                 - unanimous (doms opinion doesnt count)
 231             - (Y2K22)
 232         - **bring back to committee for more ideas**
 233 - 
 234 
 235 ### Posters & Ticket
 236 
 237 - Graphic design can be done now we have a theme
 238 
 239 ## Dark/Lightmittee Section
 240 
 241 > Cameron hall has this thing where you divide into light and darkmittee
 242 > 
 243 > 
 244 > Lightmittee organises the quiz logistics
 245 > 
 246 > Darkmittee organise the quiz questions and hosting
 247 > 
 248 
 249 ### Lightmittee (can participate)
 250 
 251 - Lilly
 252 - Dom
 253 - Jack
 254 - Heidi
 255 
 256 ### **Darkmittee (forbidden from participating)**
 257 
 258 - Cormac
 259 - Jun
 260 - Jordan
 261 - Sophie
 262 
 263 - ACTION EVERYONE: Allocate a light and darkmittee from your club
 264 - read old quizzes
 265     - so we don't repeat questions from recent years
 266 - look for feedback from prev quiz night rounds
 267 - look for spread of difficulty
 268 - questions shouldn't be about obscure texts, but rather obscure questions from popular texts
 269 - music round: need to go in and check everything works re: tech, sound etc
 270 - figure out round structure
 271     - what rounds, what order
 272 - start writing the quiz
 273 - start quiz slideshow (later)
 274 - host roster (who is hosting which round/running what minigame)
 275 - marking spreadsheet
 276 - discuss how bribes work (bribe limit etc)
 277     - Food or drink from the tav
 278         - Can be anything though
 279 
 280 ## General Business
 281 
 282 - ~~DSC has withdrawn from subcommittee~~
 283     - Ask Qfin if they want to join in
 284 - Subcom regulations would be good to agree to
 285     - Please review 🙂
 286 
 287 ### Action Items
 288 
 289 - @dom message Michael to modify Dinosaur mini game for a leader board
 290 - 
 291 
 292 Meeting closed 2:54PM
 293 
 294 Next sunday 130 same venue