1 # Meeting 7
   2 
   3 Attending Clubs: CFC, CSSC, DSC, PCS, QFin, UCC
   4 Date: September 2, 2022 5:00 PM
   5 Property: September 2, 2022 4:48 PM
   6 Tags: weekly
   7 
   8 5:06pm meeting commenced
   9 
  10 6:23pm meeting ended
  11 
  12 Present: Dom, Lilly, Naufal, Jun, Jack, Sophie, Heidi, Pesky
  13 
  14 Absent (apologies): 
  15 
  16 ## Stand Ups
  17 
  18 ---
  19 
  20 ### Dom
  21 
  22 - Report
  23 
  24 ### Jun
  25 
  26 - Report
  27 
  28 ### Jack
  29 
  30 - Report
  31 
  32 ### Div
  33 
  34 - Report
  35 
  36 ### Sophie
  37 
  38 - Report
  39 
  40 ### Jordan
  41 
  42 - Report
  43 
  44 ### Naufal
  45 
  46 - Report
  47 
  48 ### 
  49 
  50 - Report
  51 
  52 ### 
  53 
  54 - Report
  55 
  56 ### 
  57 
  58 - Report
  59 
  60 ## Agenda
  61 
  62 ---
  63 
  64 ### Budget
  65 
  66 - Need to distribute the budget so everyone has a copy to confirm with their respective committees.
  67 - Need to decide between the 2 budgets, Normal tickets $15 or $20?
  68 - Lilly Motions to: Approve the N20 budget
  69 - Dom Seconds
  70 - Unanimous
  71 - Jordan arrives 5.19
  72 
  73 ### Final ticket price
  74 
  75 - We’re about 12 weeks out from QN
  76 - Early Bird table: $100
  77 - Early Bird Single $15
  78 - Table: $150
  79 - Single $20
  80 - Door $20
  81 
  82 online with eventbrite (payer is paying the eventbrite ticketing fee’s)
  83 
  84 ### Advertising/ticket release start date
  85 
  86 - After next weeks meeting if the budget gets approved
  87 - Start advertising Monday the 12th
  88 - Next week make sure Eventbrite is up and running and the posters are done
  89 - Make sure the posters include the transparent club logos, guild logo, 18+ event and drink responsibly, early bird finish date and ticket prices
  90 - Print out A4 posters to hang around clubrooms and Ezone
  91 - And Guild digital board
  92 - Have a spreadsheet of who has bought tickets
  93 
  94 ### Booking the Tav
  95 
  96 - Lilly motions for UCC to pay for Tav hire once the budget is approved
  97     - Dom seconds
  98     - Unanimous
  99 
 100 ### Early Bird finish date
 101 
 102 - Monday 10th October Early Bird finishes
 103 
 104 ### Prizes
 105 
 106 - tav vouchers need to be requested before from Guild Finance
 107 - Take the voucher price out of a club budget
 108 - CFC would get 3 good prizes
 109 - A couple of prizes have already been bought
 110 
 111 ### Minigames
 112 
 113 - Google dino game
 114 - Word Association
 115 - Head and tails but 0 or 1 in break
 116 
 117 ### Music?
 118 
 119 - Music on the night
 120 - Have a joint playlist
 121 
 122 ### Tech Run
 123 
 124 - Lilly will ask the Tav when we could do a test run
 125 
 126 ### Roster for the night
 127 
 128 - Have a roster of lightmittee who can look over the dino minigame and check people in
 129 
 130 ### New Meeting Time
 131 
 132 Fridays 3.30pm in Ezone
 133 
 134 ### Action Items
 135 
 136 ---
 137 
 138 ### General Business
 139 
 140 - Upcoming meeting(s)/event(s):
 141     - Friday 3:30pm Video conference room first floor