Event planning for O'Day 2011.

For ideas and notes from previous years, see ODay2008, ODay2007, ODay2006, ODay2009 and ODay2010.

Current forecast is partly cloudy, maximum temperature 33 degrees.

Important Info

• O'Day is on Friday, 25 February 2011. See http://www.guild.uwa.edu.au/home/activities/oday for more information.

• Our stall is A17 (read: the same spot as last year, same neighbours too!)

T-shirts

We have a number of polos still available, these will be for sale in the clubroom.

Grabbing New Members

• Hopefully the LURC will be up and running for the day so we can do some demos
• Arrange new-member escorts to the room - the bottom of Cameron Hall has a distinct "you're not supposed to be here" feel, and it would also give the new members a friend right off the bat.
• Arrange people to talk to small groups of freshers in the room.
• Either team up with other Cameron Hall clubs for BIG A2 signage on doors and ground outside or go it alone.
• Give new members a token for a free coke (their first dispense encounter!) and get them into the room for a chat with a few friendly 2nd years. 2nd years need to explain to people how to use dispense, as well as what some of the things around the room are/do
• People (committee and wheel) to set up accounts.

Posters

• Big A0 posters are required, none of the old ones seem to have shown up, so some need to be printed. Uniprint has quoted $90 per poster, with a design fee on top of that - so it is well worth pulling out the plotter in this case.
• Posters need to have the UCC name on them in an obvious way, rather than just being you-beaut pictures - it would be nice if poster designs were consistent, you can get the UCC vector logo from /space/services/http/logos

Marketing Spiel

• UCC is older than the Department of Computer Science - 36th year this year. We are also older than the first UNIX users group, the Homebrew Computer Club and the Chaos Computer Club.
• Cool stuff:
  • Internet coke machine - first one in Australia! (And the Southern Hemisphere)
  • Snack machine that not only gets us snacks using a smartcard, but also gets us into the clubroom
• Clubroom - dozens of different sorts of computers. Eat your e-mail, read your lunch. Our clubroom is open more often than any club on campus.
• Access to webspace, e-mail, computers to experiment with, fully stocked projects bench with tools
• For CS students: an excellent way to get exposure to the stuff you won't get taught.
  • Also, good place to organise with other smart people
• For non-CS students: a chance to play with the kind of equipment you only see in university and corporate environments.
  • Good place to go for general computer help
• Gamers as well - LANs etc
• Not just a student club. Plenty of interesting people around
  • People working on Mozilla, GNOME, Flock, Songbird (Yakk's still old guard, right?), Linux, Avahi, plenty of other stuff

  • We really, really, really should down play this. UCC is a student club first and foremost. Perhaps we should just mention them as industry associations.

• A social club, too - our myraid events like LAN's, BBQ's, programming comps, dinners, quiz nights, pizza nights, movie nights

  • Lets not get ahead of ourselves, we had ? LAN's, 0 BBQ's, 1 Programming comps, 0 dinner, 1 quiz night, some movie nights, and heaps of pizza nights This needs to be updated. (15/1/11)

• Close relationship with other CH clubs - but you don't have to join them all
• Begin today by going up to the club, and come to Fresher's Welcome Pizza Night next week and AGM shortly after

Publications

The Fresher Guide is in the process of being redesigned and the content updated. [MRD] is getting printed on Monday 21/2

Volunteer!

(In name - time - what format)

• BobAdamson - all day

• MattDidcoe - all day

• DanielAxtens - before hand only

• AdamMarshall - all day

• ChrisSquire - all day

To Do

Well beforehand

• find a marquee, and how to get tables and pinup boards from the guild - [TRS] is lending us his marquee, pinup boards are $40 extra (though there is a nice sized one in the loft we may be able to claim)
• room cleanup
• Fresher's Guide
• Membership forms
• Membership stickers
• design posters

• drink vouchers - PXY had CSV and glabels templates in 2009 being phased out in favour of just giving new members $5 dispense credit to go bananas with

The few days before

• do a snack run, the machine has to be absolutely full (we don't need any coke at the moment, seeing as we have enough for most of first semester)
• post a link with dispense instructions on the snack and coke machine. It would also be good if we could have the button labels matching what is actually in the machine (at least at the start of semester)
• print posters
• check committee can add new members
• check machines are all working, upgrade whatever needs upgrading, clear big/old cached user profiles

On the day

• vacuum clubroom
• set up tables, boards, and marquee
• DECterm for drinks
• set up posters, banners
• make sure posters are up at entrance to Cameron Hall

CategoryEvents