What it is

Let's put a whole heap of computer nerds in one place for a weekend and see what happens! We'll make sure there's non-sucky internet, the rest is up to the people attending. Lanning will definitely happen, but there will also be some people there who are doing hardware/software hacking and coding. Besides that, it's just a great chance to meet some like-minded people and network.

Timing

Start on the night of Friday, September 30. Stay Saturday and Sunday, and then leave Monday morning. This means the camp is happening over a weekend and we don't have to line up holidays/long-weekends across 3 universities.

Location

Ern Halliday Recreation Camp, Hillarys. Specifically, the Commodore dormitary area on the South side of the camp. This area also has two halls, so we could set up one area with all the computers, and use the other for meals.

Meals

Unfortunately Ern Halliday doesn't permit you to do your own catering. This is because the company that normally does the catering there has fitted out the kitchen with all their own gear.

• Friday dinner: pizza*
• Saturday breakfast: continental breakfast
• Saturday lunch: people wander down to the shops/bakery
• Saturday dinner: hot dinner, no dessert
• Sunday breakfast: continental breakfast
• Sunday lunch: pizza*
• Sunday dinner: hot dinner, no dessert
• Monday morning: people get breakfast themselves on the way home or at home
• Total Cost per person for meals: $60.80

• Full menu available at: http://www.dsr.wa.gov.au//assets/files/Camps/Catering/Accolade%20Community%20Menu%202010%20and%202011.pdf [www.dsr.wa.gov.au]

  *We have assumed that we are able to bring in our own pizza on Friday and Sunday seeing as we're not using their facilities. If this is not the case, pizza will be enjoyed on the adjacent beach.

Accomodation

Dorms, $23 per person per night. Minimum charge of $1300 per night (!). For this reason we need as many people as we can to make this economical, with a minimum of 50. At this stage, we are working on ~20 people from UCC, and are hoping CASSA and ComSSA can get at least 15 people each. The capacity of the venue is 138, so there's no real risk of us running out of space.

Total cost:

The total cost per person for the camp is $129.80. Past experience tells us that few university students are prepared to pay that much, even though it includes most food. As we have done in previous years, UCC plans to subsidise the cost for its members** down to $80. Your club may choose to not subsidise at all, or subsidise a different amount. I hope you will decide to do so - camps like this don't happen often!

**People who are members of multiple clubs must buy tickets through the club they are primarily a member of.

What we need from each club

Organising the camp represents a significant financial risk to UCC, so to ensure that each club takes promoting the camp seriously and endeavours to get the numbers, we ask that each club contributes an equal part of the required booking deposit. Since this is (hopefully) a combined camp between UCC, CASSA and ComSSA, the amount for each club is $500. We need a response and a deposit AS SOON AS HUMANLY POSSIBLE. We can't book the venue without a deposit and we risk losing the place if we don't book ASAP. Ten days, tops. In the event we do miss out on the booking or a club decides to not participate, we will not make the booking, all deposits will be refunded and we will start back at square one.

Deposit terms

Can be found at http://www.dsr.wa.gov.au//assets/files/Camps/Bookings/Ern%20Halliday%20booking%20conditions.pdf [www.dsr.wa.gov.au]

• In addition:
  • In the event the deposit is in some way affected, it shall affect the deposit of all three clubs equally.
  • If the required number of ticket sales (50) is not reached by September 2, the booking will be cancelled, all tickets refunded, and all deposits will be forfeit to Ern Halliday.
    • This date gives clubs 7 weeks to sort out selling tickets.
    • This cutoff date is necessary to limit the risk that UCC is being exposed to, and means that the most any club will lose if the camp is cancelled is $500.
    • Don't forget, assuming all goes well, you do get your deposit back at the end!