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| Ern Halliday Recreation Camp, Hillarys. Specifically, the Commodore dormitary area on the South side of the camp. This area also has two halls, so we could set up one area with all the computers, and use the other for meals. |
Woodman Point Recreation Camp, Munster. Specifically, the Spinifex building. We we will also rent out the recreation hall as well @ $100 per day, and have to pay $50 for the initial setup of the power distribution. |
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| Unfortunately Ern Halliday doesn't permit you to do your own catering. This is because the company that normally does the catering there has | Like Ern Halliday, Woodman Point doesn't permit you to do your own catering. This is because the company that normally does the catering there has |
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| Friday dinner: pizza* | Friday dinner: pizza from dominoes |
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| .Saturday lunch: people wander down to the shops/bakery | .Saturday lunch: people drive down to shops for lunch |
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| .Sunday lunch: pizza* | .Sunday lunch: BBQ (cooked on day area bbq's) |
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| .Total Cost per person for meals: $60.80 | .Total Cost per person for meals: $57.80 |
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| ``*``We have assumed that we are able to bring in our own pizza on Friday and Sunday seeing as we're not using their facilities. If this is not the case, pizza will be enjoyed on the adjacent beach. |
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| Dorms, $23 per person per night. Minimum charge of $1300 per night (!). For this reason we need as many people as we can to make this economical, with a minimum of 50. At this stage, we are working on ~20 people from UCC, and are hoping CASSA and ComSSA can get at least 15 people each. The capacity of the venue is 138, so there's no real risk of us running out of space. | Dorms, $23 per person per night. Minimum charge of $600 per night. So we are aiming for at least 26 people - but ucc will pick up the difference if we don't make the numbers. At this stage, we are working on ~20 people from UCC, and are hoping CASSA and ComSSA can get as many as they are able. The capacity of the venue is only 60, so it's first come, first served. |
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| The total cost per person for the camp is $129.80. Past experience tells us that few university students are prepared to pay that much, even though it includes most food. As we have done in previous years, UCC plans to subsidise the cost for its members** down to $80. Your club may choose to not subsidise at all, or subsidise a different amount. I hope you will decide to do so - camps like this don't happen often! | The total cost per person for the camp is $126.80. Past experience tells us that few university students are prepared to pay that much, even though it includes most food. As we have done in previous years, UCC plans to subsidise the cost for its members** down to $80. Your club may choose to not subsidise at all, or subsidise a different amount. I hope you will decide to do so - camps like this don't happen often! |
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| Organising the camp represents a significant financial risk to UCC, so to ensure that each club takes promoting the camp seriously and endeavours to get the numbers, we ask that each club contributes an equal part of the required booking deposit. Since this is (hopefully) a combined camp between UCC, CASSA and ComSSA, the amount for each club is $500. We need a response and a deposit AS SOON AS HUMANLY POSSIBLE. We can't book the venue without a deposit and we risk losing the place if we don't book ASAP. Ten days, tops. In the event we do miss out on the booking or a club decides to not participate, we will not make the booking, all deposits will be refunded and we will start back at square one. | To ensure that each club takes promoting the camp seriously, we ask that each club contributes an equal part of the required booking deposit. Since this is (hopefully) a combined camp between UCC, CASSA and ComSSA, the amount for each club is $333. We need a response and a deposit ASAP. We can't book the venue without a deposit and we risk losing the place if we don't book it pronto. At the moment, UCC is expecting to pick up the entire cost of the rec hall and power, but it would be great if other clubs could chip in some of the cost of that. |
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| === Deposit terms === Can be found at http://www.dsr.wa.gov.au//assets/files/Camps/Bookings/Ern%20Halliday%20booking%20conditions.pdf <<BR>> |
=== Terms === Some booking terms can be found at http://www.dsr.wa.gov.au//assets/files/Camps/Bookings/Woodman%20Point%20booking%20conditions.pdf <<BR>> |
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| .If the required number of ticket sales (50) is not reached by September 2, the booking will be cancelled, all tickets refunded, and all deposits will be forfeit to Ern Halliday. .This date gives clubs 7 weeks to sort out selling tickets. .This cutoff date is necessary to limit the risk that UCC is being exposed to, and means that the most any club will lose if the camp is cancelled is $500. .Don't forget, assuming all goes well, you do get your deposit back at the end! |
.Numbers attending must be confirmed by September 15 so that catering can be organised. .Don't forget, assuming all goes well, you do get your deposit back at the end! |
What it is
Let's put a whole heap of computer nerds in one place for a weekend and see what happens! We'll make sure there's non-sucky internet, the rest is up to the people attending. Lanning will definitely happen, but there will also be some people there who are doing hardware/software hacking and coding. Besides that, it's just a great chance to meet some like-minded people and network.
Timing
Start on the night of Friday, September 30. Stay Saturday and Sunday, and then leave Monday morning. This means the camp is happening over a weekend and we don't have to line up holidays/long-weekends across 3 universities.
Location
Woodman Point Recreation Camp, Munster. Specifically, the Spinifex building. We we will also rent out the recreation hall as well @ $100 per day, and have to pay $50 for the initial setup of the power distribution.
Meals
Like Ern Halliday, Woodman Point doesn't permit you to do your own catering. This is because the company that normally does the catering there has fitted out the kitchen with all their own gear.
- Friday dinner: pizza from dominoes
- Saturday breakfast: continental breakfast
- Saturday lunch: people drive down to shops for lunch
- Saturday dinner: hot dinner, no dessert
- Sunday breakfast: continental breakfast
- Sunday lunch: BBQ (cooked on day area bbq's)
- Sunday dinner: hot dinner, no dessert
- Monday morning: people get breakfast themselves on the way home or at home
- Total Cost per person for meals: $57.80
Full menu available at: http://www.dsr.wa.gov.au//assets/files/Camps/Catering/Accolade%20Community%20Menu%202010%20and%202011.pdf
Accomodation
Dorms, $23 per person per night. Minimum charge of $600 per night. So we are aiming for at least 26 people - but ucc will pick up the difference if we don't make the numbers. At this stage, we are working on ~20 people from UCC, and are hoping CASSA and ComSSA can get as many as they are able. The capacity of the venue is only 60, so it's first come, first served.
Total cost:
The total cost per person for the camp is $126.80. Past experience tells us that few university students are prepared to pay that much, even though it includes most food. As we have done in previous years, UCC plans to subsidise the cost for its members** down to $80. Your club may choose to not subsidise at all, or subsidise a different amount. I hope you will decide to do so - camps like this don't happen often!
**People who are members of multiple clubs must buy tickets through the club they are primarily a member of.
What we need from each club
To ensure that each club takes promoting the camp seriously, we ask that each club contributes an equal part of the required booking deposit. Since this is (hopefully) a combined camp between UCC, CASSA and ComSSA, the amount for each club is $333. We need a response and a deposit ASAP. We can't book the venue without a deposit and we risk losing the place if we don't book it pronto. At the moment, UCC is expecting to pick up the entire cost of the rec hall and power, but it would be great if other clubs could chip in some of the cost of that.
Terms
Some booking terms can be found at http://www.dsr.wa.gov.au//assets/files/Camps/Bookings/Woodman%20Point%20booking%20conditions.pdf
- In addition:
- In the event the deposit is in some way affected, it shall affect the deposit of all three clubs equally.
- Numbers attending must be confirmed by September 15 so that catering can be organised.
- Don't forget, assuming all goes well, you do get your deposit back at the end!
