Facebook event
https://www.facebook.com/events/171936992936549/
What it is
Let's put a whole heap of computer nerds in one place for a weekend and see what happens! We'll make sure there's (guaranteed dial-up speed) internet, the rest is up to the people attending. Lanning will definitely happen, but there will also be some people there who are doing hardware/software hacking and coding. Besides that, it's just a great chance to meet some like-minded people and network.
Ideas:
- Spotlight
- frisbee
- dev talks
- project groups developing something (ideally, but probably not) (unless we get really drunk)
- lanning
- movies
beach lake games
- rock band
More information on the Camp Internet connection is available.
Timing
Start on the night of Friday, September 21. Stay Saturday and Sunday, and then leave Monday morning. This means the camp is happening over a weekend and we don't have to line up holidays/long-weekends across 3 universities.
Location
Camp Leschenaultia near Chidlow. http://www.camplesch.com.au/
What to bring
- sleeping bag + pillow
- computer + powerboard
- headphones
- inter-meal snacks
- drinks (we provide tea, coffee and water but anything else is up to you) (please be sensible)
- earplugs if you're a light sleeper
- clothes for 3 days
- shoes
- towel
- clothes, toiletries, and all that other crap that you need to survive for 2 days (you smell, don't forget deodorant)
- munchies for between meals
- SNES games
- probably more to add here...
Meals
All meals will be catered for, except Monday morning breakfast.
- Friday dinner: lasagna, pasta with sauce/pesto
- Saturday breakfast: weetbix/nutri-grain/corn flakes, baked beans, toast with butter and spreads, oj, tea/coffee/milo, apple juice, yoghurt
- Saturday lunch: BBQ (sausage, bun+butter, beer onions, tom sauce, mustard, bbq sauce)
- Saturday dinner: pizza (ah mccain, you've done it again)
- Sunday breakfast: bacon, fried eggs, toast with butter and spreads, two types of juice, tea/coffee/milo
- Sunday lunch: BLT wraps (lettuce, tomato, bacon, mayo, burrito)
- Sunday dinner: pumpkin soup with bread + butter, apricot chicken with rice
- Monday morning: people get breakfast themselves on the way home or at home
- Tea and coffee available at all hours
- Total Cost per person for meals: $40.00
- Note everything is included in the cost
Accomodation
Dorms, $25 per person per night. So we are aiming for at least 40 people. At this stage, we are working on ~20 people from UCC, and are hoping CASSA and ComSSA can get 10 or so each. The capacity of the venue is 80, and it's slightly cheaper if we have more than 50 people.
Total cost:
The total cost per person for the camp is $115. Past experience tells us that few university students are prepared to pay that much, even though it includes all food. As we have done in previous years, UCC plans to subsidise the cost for its members** down to $80. Your club may choose to not subsidise at all, or subsidise a different amount.
**People who are members of multiple clubs must buy tickets through the club they are primarily a member of.
What we need from each club
We need a commitment from each club that they will advertise and push this event to their members. Like last year, we ask that each participating club pays one third of the deposit, which is $100 each this year. "Don't be a dick" rules apply, and you will get your deposit back at the end of the camp assuming nothing gets damaged. This event is pretty huge to organise, and one of the aims of the event is to socialise between computer clubs - it's no fun if it's just UCC! We also need one person from each club to be our contact person.
Contact People:
- UCC: David Gow. sulix AT ucc DOT asn DOT au
CASSA: Rob McKnight. president AT cassa DOT org DOT au
- ComSSA:
Terms
Some booking terms can be found at http://www.camplesch.com.au/bookings.html
- In addition:
- In the event the deposit is in some way affected, it shall affect the deposit of all three clubs equally, except where damage (and hence loss of deposit) is clearly caused by a member or members of a particular club.
- Numbers attending must be confirmed by September 7 so that catering can be organised.
- Don't forget, assuming all goes well, you do get your deposit back at the end!
Retrospective
What was good
- internet - having a "split" plan. Having dja who knew good squid rules. Antenna good setup, well waterproofed, but difficult to take down. Want omni next year if hspa+ uses multiple towers.
food was good, though overcatered venue was good power at venue good gaming/lanning heathred good, though needed more pre-tested servers network solid abalone very good having separate routing server bringing our own knives good variety of games good tech-talk attendance getting people to help with meals no computers at meal times fire was good lots of technical discussion at dinner and around fire projector permanent setup from start good getting people to bring own power board scholarships taking three people to the shops with two cars good having a huge salad bowl that can be put out with dinners garlic bread was good keeping meal/club food in cool room and individual stuff in fridge making sure we knew how to light the oven WELL before the meal cool room must be turned on at the fuse box power from 15A circuit having enough space + dedicated table for games separate dining area outside meals when possible not too much music, but good to have while setting up dc worked well table setup fairly good, but not tolerant of more than 25 people. Good to have gaps in circle having plenty of spare parts - mouse, keyboards staggered arrivals of people so we have people who come late can pick up whatever things budgeting well beforehand and planning where to buy stuff.
what we could do better advertising not combined camp more tea towels don't do pizza again - too time consuming, and too hard to serve make soup beforehand and freeze plan date of camp to be at end of mid-sem break bring more teaspoons bring knife sharpener tech talks were thrown together at last minute shorter tech talk to start bring smaller wood for indoor fire beanbags or couch we need a good free-standing screen + projector stand scholarship advertising + deadlines projector screen placement - don't put it under a skylight call place we're buying the meat from the night before, tell them what we want, and get them to freeze it. frozen bag veges suck salad needed more than two ingredients, and dressing fun tip, lasagna gets thinner when you cook it - 2.1kg lasagna is barely big enough for 9 serves BAN surge protected powerboards get people to check headphone cord length must wake people to frak theme probably didn't need a dedicated music server need a couple of extra spaces so there is a little choice make camptenna easier to put up and take down. Don't put it up in the dark ensure that the people with essential cables+parts will arrive early don't overcater.
