When advertising events in UCC, there are 4 main communication channels to consider:
  • Posters
  • Email (ucc@ or ucc-announce@)
  • Facebook Events
  • The #UCC IRC Topic

Generic Copy

Below are some basic templates that can be used for advertising events via facebook and over email. You don't need to follow these exactly, but these are crafted to contain the bare minimum set of information.

AGM/SGM/OGM's

Email

Topic: Ordinary/Special/Annual] General Meeting - [Main Reason (if exists)]
Recipient: ucc@ or ucc-announce@

Hello All,

An [Ordinary/Special/Annual] General Meeting will be held on [date] at [time]. It will be held in [location to be determined]. If you need help finding the location, you can go to UCC before hand and we will all head over en masse. This being a General Meeting, the clubroom will be closed while it is running.

The main topic of this meeting is [topic]. [Background Information].

If you would like to add anything to the agenda for this meeting, please email them to [secretary@ucc.asn.au] at least 4 days prior to the meeting.

You can find this event on facebook at:
[Link]

What: [Ordinary/Special/Annual] General Meeting
Where: [Location]
When: [date] at [time]
Why: [main topic]

Sincerely,
[Person/Committee/Group]

Facebook

Create for the Facebook Group

There will be an [Ordinary/Special/Annual] General Meeting on [date] at [time]. It will be held in [location to be determined]. If you need help finding the location, you can go to UCC before hand and we will all head over en masse. This being a General Meeting, the clubroom will be closed while it is running.

The main topic of this meeting is [topic]. [Background Information].

If you would like to add anything to the agenda for this meeting, please email them to [secretary@ucc.asn.au] at least 4 days prior to the meeting.

- [Person/Committee/Group]

LANs

Email

Topic: [LAN Name] LAN - [Date]
Recipient: [ucc-announce@]

[LAN Name] will be happening on [date] from [time] to around [time] in [location]. Entry will be free for members and $5 for non-members.

We will be playing:

  • List Games/Tournaments

Non members are asked to bring a form of ID as requested by the UWA Student Guild and UWA Security.

You can find a facebook event at:
[link]

What: [LAN Name]
Where: [Location]
When: [date] from [time] to [time]
Cost: Free for members, $5 for non members.
What to bring: Your Gaming PC/Laptop and monitor, any cables you need to plug it in, headphones, a NON-SURGE-PROTECTED powerboard. We will have network cables set up before you arrive.

If you have any questions, please reply to this email or contact the committee on committee@ucc.asn.au

Regards,
[Person/Committee]

Facebook

Create for the Facebook Page. Post it in the group.

[LAN Name] will be happening on [date] from [time] to around [time] in [location]. Entry will be free for members and $5 for non-members.

We will be playing:

  • List Games/Tournaments

Non members are asked to bring a form of ID as requested by the UWA Student Guild and UWA Security.

What to bring: Your Gaming PC/Laptop and monitor, any cables you need to plug it in, headphones, a NON-SURGE-PROTECTED powerboard. We will have network cables set up before you arrive.

If you have any questions, please reply to this email or contact the committee on committee@ucc.asn.au

-[Committee/Person]

Cleanups

Email

Topic: Cameron Hall Cleanup
Recipient: door@, committee@

Hey Door@,

There will be a Cameron Hall Cleanup on the [date] starting at [time]. As per usual, if you are unable to make it, please send apologies to committee@ (or committee-only@) with a reason before midnight on the Friday before the cleanup. Failure to do so may result in removal from the door group.

Apologies will only be accepted via email.

There may be food/pizza afterwards for those who came and helped us.

Regards,
[Person,Committee]

Facebook

Create for the Facebook Group

There will be a Cameron Hall Busy Bee and all door members are required to attend or send. People who aren't on door who would like to come and help are free to come and help

If you are a door member and are unable to make it, please send apologies to committee@ (or committee-only@) with a reason before midnight on the Friday before the cleanup. Failure to do so may result in removal from the door group.

Apologies will only be accepted via email.

There may be food/pizza afterwards for those who came and helped us.

-[Person/Committee]