Joint Camp 2020

Due to the Corona Virus Pandemic in 2020, Cameron Hall clubs were not able to run individual club camps during the mid year break.

UniSFA offered UCC and Unigames a part in Joint Camp for members across the three clubs.

Camp

Camp Info Pack

Location

UniSFA had a pre-existing booking at Ern Halliday, in the Spinnaker Center.

Camp run from Friday, 20/11/2020, to Monday 23/11/2020.

Meals

Meal

Friday

Saturday

Sunday

Monday

Breakfast

---

---

---

Cheese Toasties

Lunch

---

Sausage Sizzle

Big Brekkie

---

Dinner

Pasta

Burritos

Noodles

---

Joint Camp did only offered Breakfast on the Monday we were leaving, during the Clean Up.

Alcohol

Alcohol was available on this camp.
All Alcoholic beverages needed to be surrendered to camp leaders on arrival.
As per the University's rules, Alcohol was only available during designated drinking hours.
Attendees were only allowed to bring beer, cider, wine, and pre-mixed drinks, in their original sealed containers.
Only RSAs were allowed to serve Alcoholic Beverages, and RSAs could refuse to serve if they believed the attendee was unduly intoxicated.

Events

Camp Arrival was for 3pm on Friday.
Departure was for 10am on Monday.

Time

Friday

Saturday

Sunday

Monday

Morning

---

LARP

Board Games

Cleaning

Afternoon

Assassins

LAN & Consoles

Oneshots

---

Evening

Book Club

Quiz Night

Tech/TED Talks

---

Board Games, Oneshots, Console Games and LAN were running across the whole camp.

Assassins

Players are given a name badge for themselves, the name of their target, and a clothes peg..
Assassination is achieved by attaching the clothes peg to the target..
If Successful, the assassin gets their victim's target.

Players are only valid targets if they are wearing their name badges.
Players were allowed to remove their name badge to play other games.

Book Club

Organised by UniSFA

Book Club is more a discussion forum for book themes. (No required reading)

LARP

Organised by Unigames

Live Action Role Play.
Unigames provided some LARP Swords, in the form of pool noodles, and ran a variety of scenarios.

LAN & Consoles

Organised by UCC

UCC provided some equipment to host game servers, create a wifi network, and Set up the Vive.
Attendees also contributed by providing a Nintendo Switch Set Up
Over Camp, the following were running:

  • - UCC Vive,
    - Minecraft Server,
    - Super Smash Bros. and One, Two, Switch!

Quiz Night

A low stakes quiz night, focused on the three clubs.
Like Cameron Hall Quiz Night, but much less pressure
This was written and presented by a sub-sub-committee

Board Games

Organised by Unigames

Unigames bought with them some choice Boardgames to be played during the day.

Oneshots

Organised by Unigames

If you wanted to run or be a part of a TTRPG oneshot, this was the time to organise it.
GMs would post their game on the whiteboard at any point during camp.

Tech/TED Talks

Organised by all three clubs

These were an opportunity to talk about your passion projects.
The format was a loose form debate, where you could put a statement on the whiteboard, and be for or against it.

Highlights included:

  • - UCC needs a roof.
    - SKUB
    - The Silmarilion is required reading in Fantasy.

Cleaning

We are not monsters, we try and clean up the space as best we can before leaving at 10am.
An early start is enforced, typically at 8am.

Organisation

Each Club contributed 3 members to a subcommittee.
Due to Camp being more work than other events, it is recommended that the Club President or Vice President be on the subcommittee.
It is also recommended that subcommittee include a clubs Fresher Rep, or another committee member who will be with the club in future. This makes it easier for information to be passed on.

Subcommitte Regulations can be found here:
https://www.ucc.asn.au/infobase/policies/subcommittee_regulations_20180918.pdf

The Camp Requires the following roles:

  • - UWA Student Guild requires two Camp Leaders.
    - In order to serve Alcohol, We had a Roster of Two RSAs per Evening.
    - We are also required to have a roster for First Aid, including one Head First Aid-er.
    - In the case that an attendee had to leave camp abruptly, we also had a roster of designated drivers.
    - We had some members of subcommittee responsible for Cooking.

Camp Leaders
Alistair Langton: Unigames President
Merlin Hoskins: UniSFA President
James Arcus: UCC President

Rosters are available in the minutes of Joint Camp.

Minutes

Below is a link to a google drive folder containing the Subcommittee Minutes
Minutes of Joint Camp 2020

For Next Time

Based on feedback from Camp, the subcommittee would probably do the following things differently.

Feedback

Feedback was generally positive.

Joint Camp provided an opportunity to be exposed to the best parts of the clubs.
There is a big review of the event in the post camp minutes.
This includes covering events specifically, and deep dives on aspects of camp.

Shift the Itinerary

LAN didn't really get moving as it was set up late on Saturday.
Similarly, Book Club lacked some energy, due to being on the first night.
Attendees were tired from travel and set up, and noise levels were harder to manage on the first night.

Our updated Itinerary would have been this:

Time

Friday

Saturday

Sunday

Monday

Morning

---

LARP

Board Games

Cleaning

Afternoon

Assassins

Book Club

Oneshots

---

Evening

LAN & Consoles

Quiz Night

Tech/TED Talks

---

Meals

There was a lot of pressure put on our head chef, and some feedback about the meals stated they were 'Soupy'.
We can resolve this by having people responsible for specific meals, and by having a simple recipe guide for our meals.
Just because its simple food, doesn't mean that it will be flawless.

We also could have set better expectations regarding portions.
Some food went very quickly, and that was due to some attendees taking generous first serves.
For Next Time, we should set better guidelines about how much food to grab on your first run through, and when it is acceptable to go up for seconds.

Venue

Spinnaker was a good venue, that afforded a couple of luxuries.
This included having a Dish washer, some cleaning services after we left, Pillows and mattress sheets.
Spinnaker is also due for a revamp (Ern Halliday Master Plan)

Ern Halliday has a Self Catering Fee that the subcommittee wasn't aware in our budgeting.
Thankfully, Ern Halliday removed this fee for us, because it didn't appear in our quote.
We must be aware of this fee if we want to book Ern Halliday again, as they WILL NOT COVER THIS COST AGAIN.