Event planning for O'Day 2007.

This page desperately needs fleshing out, for ideas and notes from last year, see ["ODay2006"].

Important Info

• O'Day is on between 10.30AM and 3.30PM, Friday February 23rd 2007BR UCC is stall ???, near ???

T-shirts

Do we have enough left to sell or should we run more? (DavidAdam to do stocktake pm Thurs 28/12/06)

• This is money for jam from repeat members. Make sure you've got enough -- Comrade

Grabbing New Members

• SMS screen (The SMS screen hardware is failing, HDD in particular. SamSpencer has volunteered to learn how to operate the system, so repairing and showing him should be done at the same time. Requires the loan of a TV.)

• Nullarbor demo if ready - run it on the same TV as the SMS screen?

• [http://jwz.livejournal.com/543178.html Fighting Hamsters]

  • Make sure that whoever helps with this has read the instructions properly, not all freshers will want to join a club that has dead hamsters in its stall.
• Could someone perhaps walk new members to the clubroom? I had a fair bit of trouble finding it - the bottom of Cameron Hall seemed to have a distinct "you're not supposed to be here" feel, and it would also give the new members a friend right off the bat. Looking at memberships, a fair few people either never came or never returned at the very start and I'd bet not knowing anyone and not being able to find the place were significant contributing factors. [LAW]

  • DavydMadeley: some signs on the door would be handy, perhaps we should team up with UniSFA et al to get some signs from the guild area through to Cameron Hall. As for people who don't turn up, this is a well observed phenomenon: many people sign up because that's what you do on O'Day. It's nice to collect what is basically free money.

  Don't discourage people who might become members. Each one counts. Give them a token for a free coke (their first dispense encounter!) and get them into the room for a chat with a few friendly 2nd years. BIIIG signs are a very good idea for both clubs. -- Comrade

Posters

DavidAdam can run a few more big A0 posters - we should still have a couple from last year in reasonable nick.

Posters need to have the UCC name on them in an obvious way, rather than just being you-beaut pictures - it would be nice if poster designs were consistent.

Ask Ziph to do more posters, his were quite good IMO -- DavidAdam

Marketing Spiel

We are not allowed to mention the fact that the Bright link gets us free Internet traffic until the person we're marketing to is a member.

• DavydMadeley: what if we're asked a direct question (also, why the hell not?)

WorldOfWarcraft is less of an issue this year, but try not to push the computer games thing too hard.

Publications

Volunteer!

(In name - time - what format)

• DavidAdam - ALL DAY BABY - set up, manning stall, yelling at people, clean up afterward

• JamesFrench - All day

• LukeWilliams - All day stall day. Can Spruik if desired.

• DavydMadeley (ideally)

• StevenLazidis - I dunno yet, as much of the day that i can be there - meh, heckling ppl or whatever. Dont mind.

To Do

Well beforehand

• Fresher's Guide
• Membership forms
• Membership cards (lamination pouches?)
• design posters
• drink vouchers (do we need more stickers?)

The few days before

• print posters (DavidAdam)

• check committee can add new members
• check machines are all working

On the day

• vaccum clubroom
• DECterm for drinks

• get [JamesAndrewartha]'s marquee

• pick up tables, pinup boards
• set up posters, banners