Event planning for O'Day 2009.

For ideas and notes from previous years, see ["ODay2008"], ["ODay2007"] and ["ODay2006"].

Current forecast is a fine day, maximum temperature ?? degrees. SLIP SLOP SLAP and DRINK PLENTY OF WATER

Important Info

• O'Day is on Friday, 20 February 2009.

• Our stall is WHERE

T-shirts

Someone do a stocktake?

Grabbing New Members

• SMS screen (any chance of this?)

• Arrange new-member escorts to the room - the bottom of Cameron Hall seemed to have a distinct "you're not supposed to be here" feel, and it would also give the new members a friend right off the bat.
• Arrange people to talk to small groups of freshers in the room.
• Either team up with other Cameron Hall clubs for BIG A2 signage on doors and ground outside or go it alone.
• Give new members a token for a free coke (their first dispense encounter!) and get them into the room for a chat with a few friendly 2nd years.

  • StevenLazidis: I think the free drink thing for new members worked well last year, the machine needed a sign though, the freshers couldn't find it sitting in plain sight in the middle of the room.

• More cool things?

Posters

• Big A0 posters are required. Any from last year still available?

• Posters need to have the UCC name on them in an obvious way, rather than just being you-beaut pictures - it would be nice if poster designs were consistent. Who can help?

• Update posters of various groups (Coke, Door etc)

Marketing Spiel

From 2006:

• UCC is older than the Deparment of Computer Science - 34th year this year.
• Cool stuff:
  • Internet coke machine - only one in Australia!
  • Manbo: Sun Enterprise server with 14 CPUs and 12 GB of RAM, running the latest Solaris Express
• Clubroom - dozens of different sorts of computers. Eat your e-mail, read your lunch.
• Access to webspace, e-mail, free WAIX
• For CS students: an excellent way to get exposure to the stuff you won't get taught.
• For non-CS students: a chance to play with the kind of equipment you only see in university and corporate environments.
• Gamers as well - LANs etc
• Not just a student club. Plenty of interesting people around
  • People working on Mozilla, GNOME, Flock^WSongbird (Yakk's still old guard, right?), Linux, Avahi, plenty of other stuff
• A social club, too - our myraid events (like what?)
• Close relationship with other CH clubs - but you don't have to join them all
• Begin today by going up to the club, and come to Fresher's Welcome Pizza Night next week and AGM shortly after

WorldOfWarcraft is less of an issue this year, but try not to push the computer games thing too hard.

Publications

See http://zanchey.ucc.asn.au/ucc-2008/ for last year's publications.

Freshers Guide: based on http://www.ucc.asn.au/infobase/freshguide/freshers-guide-2007.odt first draft written blocked on new cover art (DavidAdam or ANYONE ELSE SERIOUSLY PLEASE) and new welcome text (LukeWilliams).

Forms: based on http://davyd.ucc.asn.au/ucc-test/2007membershipform.pdf ready for printing - will get 200 printed (owner: DavidAdam)

Cards: ready for printing - will get 500 made (minimum order) (owner: DavidAdam)

Volunteer!

(In name - time - what format)

• DavidAdam - waiting for rotation timetables, will know soon

• Alix Chinnery - most of the day - Booth / clubroom

To Do

Well beforehand

• room cleanup
• Fresher's Guide
• Membership forms

• Membership cards (enough lamination pouches? check laminator still works)

• design posters

• drink vouchers - get stickers from DavydMadeley - PXY has CSV and glabels templates

The few days before

• print posters
• check committee can add new members
• check machines are all working

On the day

• vacuum clubroom
• DECterm for drinks
• get marquee out of TRS' car
• pick up tables, pinup boards (bring $5 deposit)
• set up posters, banners