The Mice in Council
 
     Once upon a time all the mice met together in council, and discussed the best means of securing themselves against the
     attacks of the cat. 

     After several suggestions had been debated, a mouse of some standing and experience got up and said,
        "I think I have hit upon a plan which will ensure our safety in the future, provided you approve and carry it out.
     It is that we should fasten a bell around the neck of our enemy the cat, which will by its tinkling warn us of her
     approach." 

     This proposal was warmly applauded, and it had been already decided to adopt it, when an old mouse got upon his feet
     and said,
        "I agree with you all that the plan before us is an admirable one: but may I ask who is going to bell the cat?"

Positions

1. President

2. Vice-President

3. Secretary

4. Treasurer

5. Fresher Representative

6. Ordinary Committee Member

Handover

When a new committee is elected, it is important to make sure that a number of things are properly handed over so that the club can continue to function normally. Here is a rudimentary checklist of things which should be done shortly following the AGM, ideally in the presence of both current and former committee members.

• Fill out the Guild form for executive committee members.

  • Afterwards, someone can log into MyGuild and update the UCC committee positions listing as it appears on the Guild website.

• Update the KeyRegister when transferring physical keys.

• Give new committee the admin password for the mailing lists.

• Go down to Westpac in Guild Village and transfer the accounts from old exec to new exec.
  • Do four motions to move over fully:
    1. Motion to add all new exec (real, full names) as signatories to the Westpac account and remove all old signatories
    2. Motion to add all new exec as administrators to the Westpac account and remove all old administrators.
    3. Motion to cancel all old cards in previous exec's name.
    4. Motion to create new cards for new exec (likely just president and treasurer, committee's discretion)

• Exec committee members run uccpass setup committee and someone from the old committee run uccpass reload committee.

  • Ask a wheel member or for help if you get stuck.

  • Make sure the new keys are committed to git after running uccpass reload.

• Transfer Paypal account to member of new exec and change the passwords.

• Create square account for new treasurer, and once set up and working with reader request previous committee to deactivate old account. See here.

• Update list of executive committee members on ACNC (can be found under "Responsible Persons" in the ACNC Charity Portal).

  • The login details are available in uccpass, ask a wheel member for help.
• Update message Of The Day by running /home/other/committee/bin/vimotd.pl and changing names of committee members
• Wheel also has to update various things, ask the nearest wheel member to help, e.g.:
  • groups
• Website updates:

  • Anyone: Committee

  • Webmasters (or wheel) https://www.ucc.asn.au/infobase/committee/

  • Facebook admins: Add new committee as admins to the Facebook page and the Facebook group

* To check in 2023-03

• Members of committee group receive committee-only@ucc email?

• All committee members get subscribed to https://lists.ucc.gu.uwa.edu.au/mailman/listinfo/committee

Useful pages

• HowToUCC Has things like screen and IRC

• Adding New Members

• Where All The Things Are

• Committee Projects

• What to do for Events

• EMPs

• Advertising Events

• Fundraising And Donations

• The Key Register - who has which keys

• The Quiz Night

• The Programming Competition

• Mailing Lists

• Events Page

• Nomenclature

Wheel related, but Committee might want to know

• The Standard Operating Environment

• MissionControl